Every Transaction.
One Complete History.

Receipts provides a central searchable transaction history.

The search experience can find records using information such as:

• Name
• Date
• Items
• Amount

Date controls allow the user to narrow the history using supported periods such as:

• Today
• This Week
• This Month
• Last 30 Days
• All Time

The Receipts interface can also organize results using transaction and status filters.

TYPE: All • Client • Supplier • Expenses

STATUS: All Status • Open • Partial • Closed

SORT: Newest • Oldest • Highest $ • Lowest $ • A–Z

Receipts helps the business distinguish between money customers still owe and money the business still owes.

RECEIVABLES

Customer credit and unpaid customer activity contribute to the business's receivable picture.

PAYABLES

Open or partially paid supplier invoices represent amounts still owed to suppliers.

OUTSTANDING

Open and partial transactions remain visible so the business can quickly identify records that still require settlement.

Supplier invoices can be entered directly through Receipts.

A supplier invoice can include:

• Supplier Name
• Date
• Reference Number
• Line Items
• Quantity
• Unit Cost
• Total
• Payment Status
• Payment Source

Supplier purchases can be recorded according to their real payment state:

• Open / Unpaid
• Partial
• Paid / Closed

For paid or partially paid supplier invoices, the payment source determines where the money came from.

Supported sources include:

• Management Account
• Cash Drawer
• External Funds

Management-funded purchases affect the Management Account.

Drawer-funded purchases affect the Cash Drawer and require an active POS session.

External funding records the purchase without reducing either internal balance.

Supplier invoices can be entered in several ways:

CAMERA

Take a photo directly from Receipts.

GALLERY

Choose an existing invoice image.

MANUAL ENTRY

Enter the supplier invoice manually without using OCR.

The review screen can include:

• Supplier
• Date
• Reference Number
• Total
• Payment Type
• Product Lines
• Quantities
• Unit Costs
• Line Totals

Before saving through the in-app OCR workflow, extracted fields and line items can be reviewed and corrected.

For supplier invoices, confirmed line items can also update inventory.

Existing products can receive additional quantity and updated supplier/cost information.

New products can be created when appropriate.

Business expenses are part of the broader financial history.

Expenses can include information such as:

• Category
• Amount
• Description
• Payment Source
• Payment Status
• Vendor
• Notes

A Drawer-funded expense reduces the Cash Drawer.

A Management-funded expense reduces the Management Account.

This allows expenses to remain connected to the source of the money instead of existing as isolated numbers.

Customer credit activity is connected to the customer's financial history.

Credit sales can create receivables.

Payments reduce the customer's outstanding balance.

Supported customer payment methods include:

• Cash
• Card
• Bank

Cash collections update the Cash Drawer.

Card and Bank collections update the Management Account.

Supported credit returns remain connected to the original customer transaction and adjust the customer's outstanding balance accordingly.

Receipts and transaction records provide the underlying history used throughout POS Prodigy's financial workflows.

Supported transaction information can contribute to areas such as:

• Revenue
• Purchases
• Expenses
• Receivables
• Payables
• VAT
• Cash Drawer activity
• Management Account activity
• Financial reporting

Receipts is part of the connected financial-history ecosystem that feeds the broader Financials and accounting experience. Different accounting events are represented through their supported financial workflows.

Completed sales receipts remain searchable inside POS Prodigy.

A stored sales receipt can be opened in a read-only detail view and printed again when needed.

Reprinting does not:

• Repeat the sale
• Change inventory
• Change totals
• Change the Cash Drawer

It simply prints the stored transaction again.

POS Prodigy receipt branding can use the business's configured identity and receipt settings.

Supported branding elements can include:

• Business Name
• Logo
• Tagline
• Address
• Business Phone
• Footer Message
• Social Media Handle
• Social Link / QR Code

Receipt Preview lets the business review supported branding before printing.